We’re thrilled you’ve chosen to join one of our awe-inspiring birding tours in Colombia! Before registering, please carefully review the following Terms and Conditions:
Registration and Payment
To secure your spot on a tour, please complete the registration form and submit a registration fee of USD 800.
Payments (registration fee and remaining balance) can be made via credit card or direct bank transfer through our secure online system.
The remaining balance is payable in two equal instalments. You will receive a reminder at least one week before each payment is due.
Cancellation and Refund Policy
If you cancel before the balance is due, a $250 administrative fee will be deducted from your registration fee.
If you cancel after the balance is paid, you will receive a refund of the tour price minus the $800 registration fee.
If you cancel within 30 days of the tour’s start date, no refund will be issued. However, your payment can be applied to a future Icaro Birding tour.
Travel Insurance
We include basic travel insurance coverage for all participants during the tour. This covers limited medical emergencies and accidents.
However, we strongly recommend purchasing comprehensive travel insurance that includes trip cancellation, interruption, baggage loss, medical coverage, and emergency evacuation. Comprehensive insurance offers greater protection in the event of unforeseen circumstances before or during your trip.
Please ensure your policy is valid for the duration of your trip and that it meets your individual needs.
Health and Medical Requirements
Participation requires that you are in good general health, capable of walking 2–4 hours per day, and able to meet the physical demands and schedule of the tour.
Any medical conditions or dietary restrictions must be disclosed to us well in advance.
Icaro Birding reserves the right to disqualify any participant without refund if they do not comply with the guide’s instructions or if their continued participation could affect the well-being or enjoyment of the group.
You are responsible for obtaining any necessary vaccinations or immunizations. We offer general guidance, but you must consult your physician or a travel health clinic before your trip.
Image and Video Use
Photos and videos may be taken during the tour for promotional purposes. If you prefer not to be included, please notify us in advance in writing.
Assumption of Risk and Liability Disclaimer
By registering for this tour, you acknowledge and accept the inherent risks involved in adventure travel. While Icaro Birding prioritizes your safety, participation is ultimately at your own risk.
Icaro Birding is not liable for delays, changes, or omissions due to circumstances beyond our control, nor for any resulting costs or losses.
We do not reimburse costs associated with travel disruptions or changes outside our responsibility.
We act only as agents for the various third-party service providers (e.g., transport, lodging, guides) and are not responsible for any direct or indirect loss, damage, injury, delay, or inconvenience caused by their actions or omissions.
All arrangements are subject to the terms and conditions of the third-party providers involved.
Icaro Birding is not responsible for any activity you undertake that was arranged independently of us during your tour.
You are solely responsible for ensuring that you have all necessary travel documents (e.g., passport, visa).
Arbitration Agreement
By submitting the registration form, you agree, on your behalf and that of your heirs, beneficiaries, and assigns, to resolve any and all claims for loss, damage, injury, or death that may occur during the tour through binding arbitration following Colombian law.